In many ways, it’s easier to work now than ever before, particularly if you’re out of the office. We’re spoilt with increasingly diverse and customisable devices and powerful, digital communication channels such as iMessage, FaceTime, Skype, Zoom, Slack and so on.
The same way that email and other apps were supposed to lead to the utopian paperless office (yeah, not sure about that), these new channels were supposed to replace email. That hasn’t really happened either, at least not yet.
At work, I use Microsoft 365 with my colleagues to ensure that all of our shared files and conversations are kept in sync. Although I’ve always been a Mac zealot, I’ve generally been impressed with the way that Microsoft has tied together Word, Excel, PowerPoint, Outlook and Skype into a comprehensive online suite that works on a range of platforms. You can open things just about anywhere.
The really useful element, however, is Microsoft Teams. As a kind of front-end for SharePoint, this desktop and mobile app offers a space for team collaboration and discussion, one-on-one and group chats and also file browsing and editing. It really is a compelling replacement for email in an internal setting, as you can send links in chats to various documents and leave comments within the file system, rather than sending multiple versions back and forth as attachments.
Still, Microsoft lacks taste and common sense in its design when it comes to the file system interface. I hear numerous Apple-focused podcasters complain about the Files app on iOS but really, that feels like a considered piece of art when contrasted with Teams.
Here’s a screenshot of a file list in Teams…
Other than a column that shows the names of the creators, which I have cropped out, this is what you get in the app when you want to browse files. There is no image-preview function like Quick Look in macOS, there is no way to change the list view to an icon or thumbnail and rather than display thumbnails next to each file, you are presented with a useless, generic icon that reminds you that they’re pictures. Thanks, scoop.
In addition, if you click or tap on a file in the list, it fills the screen with the image but does not support arrow-key or swipe input to flick between files. The process is simply to open then exit, open then exit.
There isn’t even multiple-window support on the desktop! You can’t open chat, teams or file views as separate spaces to work on more than one of these interfaces at once. If this is supposed to be the way that you collaborate with your team on a daily basis, they’ve made it as narrow as possible, so that multitasking is almost unfeasible.
Arguably, whilst Teams is the same for macOS, using this file system is arguably much better on a Mac, away from the app. Whilst the saving and synchronising of files is unreliable when integrated in the Windows Explorer, it’s super-easy to include it in the Mac’s Finder. Once added, almost like you would with iCloud Drive or Dropbox, the SharePoint folder can even be added as a folder or stack to the dock, connecting to the system and opening all files in their relevant apps, with autosaving on by default.
I find it utterly baffling that Microsoft continues to offer a better experience on platforms like iOS and macOS than it does on Windows. I’m not sure of the exact cause, however, I believe that macOS as a system is simply more reliable and facilitates a smoother, more integrated experience for third parties as well.